Lets Care All, Application Overview

Lets Care All is a full-stack, role-based task management system for care and office teams. It covers task workflows, call/email logging, messaging, notifications, daily work tracking, and analytics. Access is controlled by roles and permissions on the backend.

How Access Works

The app has two layers of control:

• Super Admin, A special role that bypasses all permission checks and gets exclusive admin UI and analytics.
• Other roles, Seeded roles include Major Role / Project Manager, HR Manager, and Risk Assessor. Their access depends on permissions assigned to their role (e.g., can create tasks, view calls, etc.).

The UI shows most navigation to all logged-in users, but the API enforces what each user is actually allowed to do. Suspended accounts are blocked with a 403 error.

What a Regular User Can Do

A regular user is anyone who is not Super Admin, or who has not been given elevated permissions. By default they work within their own tasks and personal data.

Authentication & Account

• Sign in with email and password
• Forgot password flow
• View and edit profile, name, phone, profile picture
• Change password
• Logout

Dashboard

• Personal task overview: total, pending, in progress, completed
• Completion progress bar
• Recent tasks (up to 5)
• Quick stats: due today, overdue, completed this week
• Recent activity feed

Task visibility is scoped: users see only tasks assigned to them or created by them, unless they have a role with broader view permissions.

Task Management

Task list (/tasks):

• View their tasks in a table (title, status, priority, assignee, due date, source)
• Search and filter by status
• Create tasks (if permitted by role)
• Open task detail pages
• Soft-delete tasks (if permitted)

Task detail (/tasks/:id):

• View full task info
• Update status (if assignee, creator, or has edit permission)
• Add comments
• Upload, download, and delete attachments
• Edit assignee, deadline, category (if has edit permission)

Kanban board (/tasks/kanban):

• Drag tasks between status columns (Pending, In Progress, Completed)
• Filter by search, priority, assignee
• Create new tasks
• View task cards in a quick preview

Task statuses: pending, in_progress, on_hold, completed, cancelled
Priorities: low through urgent
Sources: manual, call, email

Call Logs (/calls)

• View call logs (if permitted)
• Log inbound/outbound calls (if permitted)
• Logging a call can auto-create a linked task with caller info, duration, summary, assignee, deadline, etc.

Email Logs (/emails)

• View email logs (if permitted)
• Log incoming emails (if permitted)
• Logging an email can auto-create a linked task from sender, subject, body, etc.

Messages / Inbox (/messages)

Available to all authenticated users:

• View conversation list with unread counts
• Read and send direct messages
• Start new chats by searching users
• Real-time delivery (new messages, typing indicators)
• In-app notifications when messages arrive

Daily Work Register (/daily-report)

• Log daily work for the current week (Mon–Sun)
• Add multiple task rows per day: description, start/end time, status, notes
• Save today’s entries in bulk
• Edit or delete their own past entries
• View their own weekly history
• Future days are read-only

Notifications

• Notification bell in the header (latest 10)
• Full notifications page (/notifications)
• Types: task, message, deadline, system
• Mark individual or all as read
• Click to navigate to the related task or message
• Automatic alerts for: task assignment, status changes, new messages, call/email tasks, and deadline reminders

Global Features

• Search, tasks, users, and messages
• Dark / light theme toggle
• Profile menu, view profile, change password, logout

What Regular Users Cannot Do (by default)

• Manage users or roles
• View audit trails
• Access organization-wide analytics
• View other users’ daily work reports
• See all organization tasks (only their own)
• Permanently delete tasks
• See “Total Users” on dashboard

What a Super Admin Can Do

Super Admin is the top role (system default, changeable after first login). It has full platform access and exclusive admin UI.

Admin-Only Navigation (visible only to Super Admin)

User Management

• List and search all users
• Create users (temporary default password, must be changed)
• Edit name, email, role, status, password
• Block/restore dashboard access (active ↔ inactive)
• Delete users (not Super Admin accounts or themselves)

Role & Permission Management

• Create, edit, and delete custom roles
• Assign granular permissions by module: Users, Roles, Tasks, Calls, Emails, Messages, Reports, Notifications
• System roles (like Super Admin) cannot be deleted

Task Oversight

• See all tasks across the organization
• Edit, remove, restore, and permanently delete any task

Analytics & Reports, Super Admin Only

• Organization-wide summary (tasks, users, calls, emails)
• Per-user performance
• Tasks over time
• Breakdowns by priority and category
• Per-user drill-down reports

Daily Reports, Organization View

• Super Admin can view all users’ daily work entries
• Filter by user, day, week, or month
• Regular users only see their own “Daily Work Register”

Dashboard & Widgets (Super Admin)

• Total users
• Total roles
• All tasks overview
• Recent call logs count
• Plus everything regular users see

Delegated Admin Powers (Non–Super Admin)

Some admin-like actions can be granted to other roles via permissions, even though the Admin sidebar stays hidden:

Example: A Project Manager with “see all tasks” and “edit tasks” permissions could oversee all tasks without being Super Admin, but would still not see the Admin sidebar or analytics reports.

Documentation redacted for public safety, all admin credentials, backup endpoints, audit log details, and internal permission strings removed.